Comparing the Best Team Management Tools

When you are working with a team, it can be difficult to effectively manage your workflow.  Members that are not copied on key email chains are left in the dark, and important messages get buried in overfilled inboxes.

That’s why so many companies find themselves searching for the best business management tool to keep track of ongoing projects, campaigns and tasks for each person on their team.

We’ve tested a number of these management applications and found that each one comes with its own set of pros and cons.  In this article, we’ll provide an overview comparing the some of the best business management tools on the market.


Basecamp is a long-standing web-based project management application. With tasks, file sharing, messaging, and milestone management, this program helps teams work together toward common goals.  You can access Basecamp almost anywhere and on any device.

The Basecamp management tool is currently used by more than 285,000 organizations worldwide, with several thousand companies becoming new Basecamp users every week.

Basecamp bills for the number of active projects and allows for unlimited user access at every price point.  Packages start at $20 a month for 10 active projects. The next tier of pricing, which allows for 40 active projects, starts at $50 per month.

Basecamp also offers a 60 day free trial if you’re still shopping around for the best application.

Learn more about Basecamp.


Trello is a highly visual business team management application that helps you manage your projects. Trello uses boards, cards and lists, instead of the more traditional structure.  This software uses a “Kanban” approach, which is a process that puts information into different cards and organizes them into a board.  This allows you to see the status of everything your working on at a quick glance.

Trello is also great for collaboration.  Everyone on your team can open the same board at once and changes are updated automatically and pushed to everyone else’s screen.  This is  ideal for managing information with people in different locations.

One weakness of Trello, is there is no good way to view everything you need to be working on. There is no full tasks list or calendar view to help keep track of priorities.  Trello is great for tracking high-level projects but you may need an additional solution for tracking individual tasks.

Trello does not charge for their basic suite of services, but you may find that some additional features, such as their Power-ups, are worth the additional investment.

Learn more about Trello.


Flow is a task management and productivity application built for teams. You can easily tag messages and tasks,  subscribe team members to important message feeds, and keep everyone in the loop. Flow works on almost all platforms, which makes it even easier for the whole team to stay connected.

Flow is user-friendly and has an uncluttered design that is refreshing.  Though not as complex or full-featured as its competitors, Flow’s straightforward approach does have a certain appeal.

Flow offers a variety of pricing tiers that make this task management program a great fit for a business of any size. Plans start at $19 a month for a 3 person team.

Learn more about Flow.


Asana is a simple team management system that was created to solve internal productivity problems.  With Asana, you can simply share notes, upload attachments, combine tasks, establish workflows and receive notifications.  Your Asana inbox will get notifications on all projects and task-related activities.

Asana is accessible on all mobile and desktop devices, and it also features a number of key integrations:

  • Dropbox and Google Drive: You can attach Dropbox or Google Drive files directly to messages, tasks, and projects with Asana’s integrated file chooser.
  • Slack: Automatically post updates to a Slack channel when you make changes to your Asana workspace.
  • Github: When you link Github with your Asana platform, you’ll gain complete visibility into recent code changes.

Asana is actually free for up to 15 users; with this plan, you’ll have access to unlimited tasks and projects and basic dashboards.

If you want to upgrade to Asana’s Premium package, you’ll have access to new features, like private teams and projects, unlimited dashboards, and even data export. With a team of 5, you’ll pay $21 a month (billed annually) for the Premium plan.

Learn more about Asana.


Wunderlist is an easy way to capture your ideas and organize your projects with specific categories.  Within each category, you can add as many tasks and to-dos as you need. These buckets allow you to manage every aspect of your life, from your next big marketing project to your grocery list.

One of the best things about Wunderlist is its notifications.  Every time a task is assigned to you, a due date comes up, or a reminder pops up, you receive an alert.  This helps you stay 100% up to date on every one of your projects. Wunderlist also works seamlessly across all devices.

Wunderlist offers a free service, but you can pay to upgrade to the Pro and Business tiers.  The business tier is a must have for large teams that use Wunderlist to stay on track.

Learn more about Wunderlist.

Are you and your team using any of the project management told mentioned above?  Or are you using something completely different?  Let us know in the comments.

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